Embedded Technology Guide Tech How to Setup a Print Server on Windows Server 2019

How to Setup a Print Server on Windows Server 2019


How to Setup a Print Server on Windows Server 2019

Setting up a print server on Windows Server 2019 can be a useful way to centralize printing tasks and manage multiple printers efficiently. Here’s a step-by-step guide to help you set up a print server on Windows Server 2019:

Step 1: Install the Print Server role
1. Open Server Manager and select “Add roles and features.”
2. Click Next until you reach the “Server Roles” section.
3. Select “Print and Document Services” and click Next.
4. Select “Print Server” and click Next.
5. Click Install to start the installation process.

Step 2: Add printers to the print server
1. Open Server Manager and select “Print Management” from the Tools menu.
2. Right-click on the “Print Servers” option and select “Add/Remove Servers.”
3. Select “Add the local server” and click Add.
4. Expand the “Print Servers” section and right-click on your server name.
5. Select “Add Printer” and follow the prompts to add your printers.

Step 3: Configure printer properties
1. Right-click on a printer and select “Printer Properties.”
2. Configure settings such as paper size, print quality, and sharing options.
3. Repeat this process for each printer on the print server.

Step 4: Test the print server
1. From a client computer, open the Control Panel and navigate to Devices and Printers.
2. Click on “Add a printer” and select “Add a network, wireless, or Bluetooth printer.”
3. Select your print server and choose a printer to install.
4. Print a test page to ensure the setup is successful.


1. Can I manage printers from remote locations?
Yes, you can manage printers on a print server remotely using the Print Management console.

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2. How can I restrict access to certain printers?
You can set permissions on individual printers to restrict access to specific users or groups.

3. Can I set up printer pooling on a print server?
Yes, printer pooling allows multiple printers to share the same print queue, improving printing efficiency.

4. Is it possible to prioritize print jobs?
Yes, you can prioritize print jobs by adjusting the order in the print queue.

5. How can I monitor printer usage and troubleshoot issues?
The Print Management console provides detailed information about printer usage and allows you to troubleshoot common printing problems.

6. Can I set up printer drivers automatically on client computers?
Yes, you can configure the print server to automatically install the required printer drivers on client computers.

7. Can I set up printer quotas?
Yes, you can set up printer quotas to limit the number of pages or documents users can print.

Setting up a print server on Windows Server 2019 can greatly simplify the management of printers in a networked environment. By following these steps and utilizing the Print Management console, you can efficiently manage and control printing tasks across multiple printers and client computers.