How to Save Emails From Outlook Web App
Outlook Web App (OWA) is a powerful email client that allows users to access their emails from anywhere using a web browser. While it offers many features and functionalities, one common concern for users is how to save their emails from OWA. In this article, we will discuss different methods to save emails from the Outlook Web App and provide answers to some frequently asked questions.
Method 1: Saving Emails as Files
The simplest way to save emails from the Outlook Web App is to save them as files. Follow the steps below to save an email as a file:
1. Open the email you want to save.
2. Click on the “More actions” icon (represented by three dots) located at the top-right corner of the email.
3. From the drop-down menu, select “Save as” or “Save as file”.
4. Choose a location on your computer where you want to save the email.
5. Give the email file a name and select the desired file format (e.g., .msg, .eml, or .txt).
6. Click on the “Save” button.
Method 2: Forwarding Emails
Another way to save emails from OWA is by forwarding them to your personal email account. Follow the steps below to forward an email:
1. Open the email you want to save.
2. Click on the “Forward” button located at the top-right corner of the email.
3. Enter your personal email address in the “To” field.
4. Add any additional comments if necessary.
5. Send the email to your personal email account.
6. Access your personal email account and save the forwarded email.
Method 3: Using an Email Backup Tool
If you have a large number of emails that you need to save, using an email backup tool can be a more efficient option. These tools allow you to backup and save emails from OWA in bulk. Here are a few popular email backup tools:
1. MailStore Home: This free tool supports various email clients, including OWA, and allows you to back up emails to your local computer or an external storage device.
2. SysTools OWA Backup: This tool specifically focuses on backing up emails from OWA and offers features like incremental backups, selective backup, and export to different file formats.
3. Backupify: This cloud-based backup solution supports OWA and other email providers, allowing you to save your emails securely in the cloud.
FAQs:
Q1. Can I save multiple emails at once from OWA?
Yes, you can save multiple emails at once from OWA by selecting multiple emails using the checkboxes and then choosing the desired saving method.
Q2. Are there any limitations on the file formats I can save emails as?
The available file formats for saving emails depend on the options provided by your email client or the backup tool you are using. Common formats include .msg, .eml, and .txt.
Q3. How can I access the saved emails later?
Once you have saved the emails, you can access them using the appropriate software or email client that supports the chosen file format. For example, .msg files can be opened using Microsoft Outlook.
Q4. Will saving emails as files preserve attachments and formatting?
Yes, saving emails as files will preserve attachments and formatting, ensuring that the saved email appears the same as the original in terms of content and appearance.
Q5. Can I save emails directly to a cloud storage service like Google Drive or Dropbox?
Some email backup tools offer integration with cloud storage services, allowing you to save emails directly to platforms like Google Drive or Dropbox. Check the features of your chosen backup tool for such options.
In conclusion, saving emails from the Outlook Web App can be done using different methods, including saving them as files, forwarding them to personal email accounts, or utilizing email backup tools. Choose the method that suits your needs and preferences to ensure that your important emails are saved and accessible whenever required.