Embedded Technology Guide Tech How to Embed Fonts in PDF on Mac

How to Embed Fonts in PDF on Mac


How to Embed Fonts in PDF on Mac

Fonts play a crucial role in the visual appeal and legibility of a document. When sharing a PDF file, it is essential to embed the fonts to ensure that the intended fonts are displayed correctly on all devices. Mac users have a variety of options to embed fonts in PDFs, and this article will guide you through the process step-by-step.

Method 1: Using Adobe Acrobat Pro DC

Adobe Acrobat Pro DC is a professional tool that offers a comprehensive set of features for working with PDF files. Here’s how you can use it to embed fonts:

Step 1: Open the PDF file in Adobe Acrobat Pro DC.

Step 2: Click on “File” in the top menu and select “Properties” from the dropdown menu.

Step 3: In the Properties window, click on the “Fonts” tab.

Step 4: Check the box that says “Embed all fonts” or select specific fonts to embed by checking their respective boxes.

Step 5: Click on “OK” to save the changes.

Method 2: Using Preview

Preview is a default application on Mac that allows you to view and make basic edits to various file types, including PDFs. Here’s how you can embed fonts using Preview:

Step 1: Open the PDF file in Preview.

Step 2: Click on “File” in the top menu and select “Export…” from the dropdown menu.

Step 3: In the Export window, choose “PDF” as the format.

Step 4: Click on the “Options” button next to the “Quartz Filter” dropdown menu.

Step 5: In the Fonts tab, select the option to “Embed all fonts” or choose specific fonts to embed.

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Step 6: Click on “OK” to save the changes.

Method 3: Using online PDF tools

If you don’t have access to Adobe Acrobat Pro DC or prefer a web-based solution, there are several online tools available that allow you to embed fonts in PDFs. Some popular options include Smallpdf, PDF24 Tools, and PDF Candy. Here’s a general guide to using these tools:

Step 1: Visit the website of your preferred online PDF tool.

Step 2: Upload the PDF file that you want to embed fonts in.

Step 3: Look for an option related to font embedding or optimizing the PDF.

Step 4: Enable the font embedding feature and choose the appropriate settings.

Step 5: Start the process, and once it’s completed, download the embedded font PDF.


Q1: Why should I embed fonts in a PDF?

A1: Embedding fonts ensures that the document appears as intended on different devices and operating systems. If the recipient doesn’t have the required fonts installed, the PDF viewer will substitute them with similar fonts, which may alter the document’s appearance.

Q2: Can I embed any font in a PDF?

A2: Not all fonts are embeddable due to licensing restrictions. Some fonts are marked as “Restricted” or “Preview & Print” by the font creator, limiting their embedding permissions. It’s recommended to use fonts that allow embedding for unrestricted viewing.

Q3: Does embedding fonts increase the PDF file size?

A3: Embedding fonts can increase the file size of the PDF, especially if the document contains multiple fonts. However, the increase in size is generally negligible unless the PDF file contains a large number of high-resolution images.

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Q4: Are there any limitations to embedding fonts?

A4: Yes, some PDF viewers may not fully support embedded fonts, resulting in font substitution or incorrect rendering. However, most modern PDF viewers, including Adobe Acrobat Reader, support embedded fonts without any issues.

In conclusion, embedding fonts in PDFs is essential to ensure consistent and accurate display across different devices. Mac users have various options, including Adobe Acrobat Pro DC, Preview, and online PDF tools, to embed fonts easily. By following the steps outlined in this article, you can ensure that your PDF files are visually appealing and maintain the intended font styles, regardless of the device used for viewing.